CSI - Homeschool!
How to Avoid Forensic Record Keeping
July 2008
When it comes to high school record keeping, I have noticed that there are four kinds of homeschoolers.
Some keep their records in a Rubbermaid tub - and I call them Tubbies. Some keep records in a drawer or cabinet -
I call them Cubbies. Some keep their records in a binder, like me! We affectionately call ourselves "Binder Queens."
There is one other kind of record keeping style. This is the one where a gigantic question mark hovers over the parental
unit.
No clue.
Not even aware that records need to be kept!
When you have that particular record keeping system, it's almost impossible to recover the information you need to make a transcript. If you don't keep any records, then it is critical that you keep an up to date running transcript every year, so you don't lose the information.
Being a Tubby is a perfectly acceptable method of record keeping, especially if you like watching "CSI." Because making a transcript out of a tub is more like forensic homeschooling, what we call "CSI - Homeschool!" You don't have to stay with this record keeping style. You can improve! Are you looking for ways to stop being Tubby? Like losing weight, you have to be committed if you want to avoid being Tubby.
First, buy a big three-ring binder and a couple of sets of big tab dividers. Put a piece of paper behind each
divider with a label for what you "hope" to put there. Keep the labels very general: Math, English, PE, Science.
Have a label for every subject. If you don't know what subject something is, or if it crosses over many subject areas
and you can't decide which one it is, still make a label for that. For example, Dance. Is it PE or Fine Arts? Don't
spend time deciding, just label a divider "Dance" and decide later. Have a label for every item required by state law.
Our state requires a declaration of intent, annual testing, and immunization records, so I had a tab for each of those.
Finally, add a tab for a transcript and for your reading list.
Each time your child produces something, use a three-hole punch and put it into the binder where it most likely belongs. You can always change your mind later, so don't spend too much time worrying about whether a report on Lincoln goes in History or in English. Just guess for now, and adjust later if you need to.
Next to your binder, have a place where you can collect papers as they are produced. Some people may be good about putting papers in their binder every day, but I wasn't that conscientious. I had a pile of papers that collected through the week, and would file them all at once. At least every month, file all the papers in your binder.
Once a month, or once a quarter, go through your binder and see what you have kept. Is there a section that doesn't have anything behind it? We found out pretty late in the year that our PE section was completely empty. Spend some time brainstorming ideas that would be records for that class. For PE we decided to keep ribbons from swim team. I have consulted with others about cooking classes, and suggested they keep shopping lists, menus, and recipes. Brainstorm ideas, and then see what you can accumulate for those blank sections.
What to keep in your binder? Assessments, tests, lab reports, art work or photos of art work, written reports, anything printed from the computer, lists of books and workbooks, awards or certificates of any kind. You probably don't need to keep all the daily work, unless you really can't think of anything else to keep for a class, but a sample might come in handy.
I'm well aware that some homeschoolers will barely make it through this article without a major panic attack. If
that's you, don't get too stressed out about this! With weight loss plan, any calories saved and calories burned
with help the situation. And with record keeping, any records you keep will be better than no records at all.
Keep everything you can, in whatever method works for you. It's better than nothing, and I can help you can make it pretty
later. Just don't leave the question mark over your head, and you can succeed!
You may want to read my original article titled "Cubbies, Tubbies, and Binder Queens" from our August 2007 newsletter. Read the article here.
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Email: Lee@thehomescholar.com
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Seattle Pacific University
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